Sample Thank You Letter

Thank You Letter-Email

Always send a thank-you after you interview for a position or meet with someone as a contact for career-related advice. By doing so, you demonstrate clear appreciation for the time the employer or contact took to speak with you.

Whatever the format, keep it professional

It is acceptable to send a thank you via email or post. For typed letters, follow the basic guidelines for business letters, such as that used for writing cover letters. For emails, resist the temptation to use emoticons, excessive exclamation points or language that is too casual. 

Send a thank-you letter as soon as possible

Typically, thank-you notes are sent within 24-48 hours of the interview. If you know that they will be making first-round decisions the same day, send a shortened version via email within a couple hours of your interview. Do not, however, send something from your cell phone the minute you leave the interview, as this conveys a lack of thoughtfulness in writing the note. For an informational meeting with an alum or other contact, send your letter within 3-5 days of your conversation. Check out a sample letter attached on the right hand side.

Help the person recall you and the conversation

In your letter, mention the position for which you were interviewed, including the date and location. Highlight a particular aspect of the conversation that the two of you shared in common. For alumni and other contacts, this will help build further rapport and may help the contact to remember you if an opportunity arises. 

Reaffirm your interest

In your note, strive to mention specific job duties or topics discussed. Rearticulate your strengths and experiences.

© 2017 TU Delft

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